s
|
Posted on
Wednesday, November 07, 2007 - 12:57 pm:
I received a RFP procurement that was transferred to me
for award evaluation after the close of the solicitation.
Offerors were received. The previous producer was not
notified of the solicitation and did not provide an offer.
I planned to open discussion to remove a 50% option in the
original solicitation. In addition, the delivery schedule
possibly needs to be changed because I am concerned that the
delivery requirement cannot be met by new producers.
Can I open discussion, set a new closing date and allow new
offeror(s) to submit their initial offer(s) and let the
original offerors revise their offers to reflect the changes
in the solicitation?
Is there any way that I can add new offeror(s) to the
original offerors for this procurement?
I heard of the term, "Initial & Revised Offers." Is this one
method that I can use to include new offerors? |
k
|
Posted on
Wednesday, November 07, 2007 - 02:02 pm:
s: Do you work for an agency subject to the Federal
Acquisition Regulation? If so, may I suggest, for starters,
that you read FAR Part 15, beginning with FAR 15.206 and
continuing with 15.207, 15.208, 15.306 and 15.307. |
s
|
Posted on
Wednesday, November 07, 2007 - 02:34 pm:
K,
Thank you for your response. I have read FAR 15, and it does
not address what I am asking. I want to know if there is any
legal procedure to include offerors after the the
solicitation close date. I have heard that this was done,
but do not know where the authorization located at. |
jv
|
Posted on
Wednesday, November 07, 2007 - 02:46 pm:
FAR 15.206, especially paragraph (e), suggests to me that
to get additional offerors involved at this stage requires
cancelling and reissuing the solicitation.
Best regards,
jv |
t |
Posted on
Wednesday, November 07, 2007 - 02:51 pm:
s
I am not aware of any "safe" approach to do what you're
asking. Reducing the requirements by 1/3 (deleting the 50%
option) and revising the delivery schedule would seem to
justify a cancellation and resolicitiation per 15.206(e).
15.206(e) "(e) If, in the judgment of the contracting
officer, based on market research or otherwise, an amendment
proposed for issuance after offers have been received is so
substantial as to exceed what prospective offerors
reasonably could have anticipated, so that additional
sources likely would have submitted offers had the substance
of the amendment been known to them, the contracting officer
shall cancel the original solicitation and issue a new one,
regardless of the stage of the acquisition. "
When you think about it, to bring a new offeror in would
require allowing sufficient time for the new offeror to
prepare a proposal. So the time required to issue a new
solicitation may be approximately the same time frame as
needed to modify and attempt to bring a new offeror in - but
a whole lot safer from protest. |
s
|
Posted on
Wednesday, November 07, 2007 - 02:57 pm:
J,
Thank you for your response. This can be done, but can
possibly lead to a possible protest as I think the changes
does not fulfill the requirement, “an amendment proposed for
issuance after offers have been received is so substantial
as to exceed what prospective offerors reasonably could have
anticipated,” as you have stated in FAR 15.206(e). |
s |
Posted on
Wednesday, November 07, 2007 - 03:05 pm:
T,
It's interesting that you think it justify a cancellation
and resolicitation per FAR 15.206(e). If you open
discussion, the initial offerors will be able to revise
their offers according to the new requirement. By cancelling
the solicitation, you will be eliminating the chance they
have in revising their initial proposal.
If they see this cancelled, and a new solicitation issued
with the changes in a week, they can protest that they can
meet the revise requirement from the initial solicitation.
It seems risky, but is an option. |
c
|
Posted on
Wednesday, November 07, 2007 - 03:12 pm:
Steve, if after an RFP closes you amend the solicitation
and make a change to the requirement of the magnitude you
suggested, you are increasing your liability for a protest
and you would like loose.
Let's say that you go ahead and cancel the solicitation and
re-issue it with the reduced modified and you get a protest
against the cancellation of the initial RFP. GAO gives
fairly broad leeway when it comes to cancelling a
requirement. The fact that the initial solicitation no
longer reflected the government's need is textbook case of
why a RFP might be cancelled. You may still get a protest,
but as long as your agency counsel has half a pulse, you
should win. |
v
|
Posted on
Wednesday, November 07, 2007 - 03:28 pm:
Question: "I want to know if there is any legal
procedure to include offerors after the the solicitation
close date."
Answer: No, there is no such legal procedure for a
procurement conducted under FAR Part 15. Did you see one in
FAR Part 15? If you think that the solicitation does not
reflect the government's needs or that it is fatally flawed
you must cancel the solicitation and resolicit. See FAR
15.206(e). See too, FAR 15.305(b).
And quit worrying about protests. It's unprofessional. Do
what you have to do and let the chips fall where they may.
If you get a protest, deal with it. |
t
|
Posted on
Wednesday, November 07, 2007 - 03:30 pm:
s
I agree with civ_1102. I'd rather deal with a protest by the
existing offerors and have them challenge your judgment
that the change was so significant as to warrant
cancellation and resolicitation than to issue a solicitation
amendment which includes permitting new offerors to enter
the competition 'late' and have to deal with a protest on
those grounds. I think the argument that you have reduced
the requirements by 1/3 and have established a new delivery
schedule/requirement would easily pass the 15.206(e)
threshold. Further, para (e)begins by stating, "If, in the
judgment of the contracting officer, based on market
research or otherwise,...".
If you want to try the amendment approach, I'd suggest you
have a good precedent in your hip pocket, and might even
cite it in the amendment to attempt to stave off a protest. |
t
|
Posted on
Wednesday, November 07, 2007 - 04:13 pm:
V
Why is worrying about protests "unprofessional",
particularly if one is "walking on the edge"?
If I am trying to satisfy a customer's requirement and have
two options, one meeting the customer's time frame but
"risky" from a protest perspective, and one "safe" but will
take longer and possibly make the customer wait, it is
incumbent on me to not only consider the potential for a
protest, but weigh the probability of a protest, the
probability of success if I receive a protest and also
consider the time which may get consumed with a protest
(even if I'm confident I can win).
Now if my options are to reasonably apply a FAR
provision/process or do something 'peculiar' (which in the
situation cited really doesn't gain me anything), then I
will follow the FAR. In that case, I agree with you, you
simply apply the FAR process and deal with any protest
if/when it comes.
We can't live in fear of protests, but since protests are
supposed to be industry's legitimate means of contesting a
solicitation action by the Government, it is not something
which should be ignored or not considered either. |
v |
Posted on
Wednesday, November 07, 2007 - 04:31 pm:
T:
No one is walking on any edge, there is no risk to take, and
there is no reason to worry about protests.
This was a Contracting 101 question. There is no provision
in FAR Part 15 for accepting new proposals after the
original closing date unless the solicitation is cancelled
and a new solicitation issued. Procedures for amending
solicitations are spelled out in FAR 15.206 and they are
very clear. This was a no-brainer. |
t
|
Posted on
Wednesday, November 07, 2007 - 04:43 pm:
Vern
In the instant case, I agree totally with you. I (mis)read
your "quit worrying about protests" comment as a generalized
statement, thus my comment. |
n
|
Posted on
Thursday, November 08, 2007 - 09:15 am:
Bob has just posted a new GAO decision on a protest
concerning an agency's cancellation of a solicitation after
closing. He also displays a long list of related decisions.
There is a lot of good reading there.
See here:
http://www.wifcon.com/pd15_206e.htm.
Based upon my reading of the decisions, I would say that s
could not cancel the RFP if 2 of the offers he received were
acceptable (i.e. met the delivery schedule). If no offer, or
one offer, met the schedule, I believe he could cancel. |
s
|
Posted on
Thursday, November 08, 2007 - 09:32 am:
V, if you are the same person heard about, you are really
are bold and straight forward. Sorry if this question is too
easy for you as the federal government do go to you for
comments. I have 1 year experience and was told that I can
get expert comments here.
Protest is a concern for me because it can cost me months of
non-productive times, which can mean life and death for my
customers. My failure to plan in this aspect does not
justify the cost of a life.
I think it is professional to take protest and other aspects
into consideration in procurement. As a public servant, I
look at different aspects to include the usage of tax
payer’s money before I make decisions.
Since there is no legal method of including other offerors,
and cancelling is not time efficient and cannot be fully
justifiable before the GAO, I have concluded that I will
have to open discussion and work with my current offerors.
Thank you all for your help as the comments are very
helpful. |
c
|
Posted on
Thursday, November 08, 2007 - 10:01 am:
S, I wonder what prompted your agency's decision that the
requirement needed to be altered after the RFP had closed.
I, by the way, share tomr's sentiments that, in general
terms, it is not productive to obsess over protests. Think
of it like risk-it is something we can manage, but not
totally control. In any case, it occurs to me that if the
requirements represent "life and death" issues for your
customers, then in the future, it would behoove your
agency's acquisition personnel to ensure that adequete
acquisition planning takes place so that this type of
situation does not happen again-just food for thought. |
v |
Posted on
Thursday, November 08, 2007 - 10:05 am:
Let me explain why I said that "worrying" about protests
is unprofessional: One cannot predict the likelihood of
receiving a protest. The probability of a protest in any
given case is entirely subjective. I have gotten them when I
least expected them and not gotten them when I thought they
were a certainty. If a course of action is legal and
otherwise sound, then one should weigh that course of action
against other such courses, including inaction, and
determine which is in the best interest of the government.
If two courses of action are legal, and one is in the better
interest of the government than the other, then one should
take it, without worrying about the likelihood of a protest.
If one gets a protest there are many things that one can do
to cope with it, including reversing course, if that seems
appropriate, or other corrective action, or a CICA override.
You never said why you wanted to obtain additional offers.
If you had a good reason to do so, and if it was the right
thing to do, then there may be ways in which you could
cancel and resolicit on an expedited basis without excessive
delay. But you inquired about only one alternative: "Can I
open discussion, set a new closing date and allow new
offeror(s) to submit their initial offer(s) and let the
original offerors revise their offers to reflect the changes
in the solicitation?"
You might have asked: I am buying X. I have already
received proposals, but I have to modify the solicitation. I
would like to get additional offers because... , but I only
have Y days in which to make the award. Is there any way I
can cancel and resolicit in within that period of time?
However, these days I answer only the question asked. It's
up to posters to ask the right questions. Maybe some of the
eager responders out there can make some suggestions to you. |
r |
Posted on
Thursday, November 08, 2007 - 10:11 am:
Hold on, S; in the case cited by N, the Comptroller
General said that: "However, based on our review of HHS’s
actions here, we conclude that the cancellation of this
solicitation was pretextual." Not surprising,
therefore, that the agency lost the protest. It seems to me
that you have a much better and more valid reason for
canceling and re-soliciting, given the changes you're
contemplating; and, if you also benefit by increasing the
competition, so much the better. |
t |
Posted on
Thursday, November 08, 2007 - 10:18 am:
N
I don't follow your logic that cancellation would be
improper simply because two offers proposed to meet the
delivery schedule. The initial comment was "I planned to
open discussion to remove a 50% option in the original
solicitation. In addition, the delivery schedule possibly
needs to be changed because I am concerned that the delivery
requirement cannot be met by new producers."
I read the cases (at least the highlights and several cases)
and it appears as long as the agency's reasons are not
pretextual, GAO is going to support the CO's "judgment".
(And what "pretext" could be alleged in this case in any
event?) Clearly as the CO I could contend a 1/3 decrease in
my total requirements "could" improve competition, and the
post indicated that steven was "concerned" over meeting the
new producers meeting the delivery schedule. So, if I reduce
the quantity of work and revise the delivery schedule (I
assume an extension) couldn't I also argue that cancellation
would potentially enhance competition? Also, although not
stated, it does not appear any prices have been revealed at
this point, so how have the existing offerors been
prejudiced? Under either scenario, they will have to revise
their prices (or be provided the opportunity to revise
prices) based on the deletion of the option provision, as
well as the potential for extension of the delivery
schedule.
You said s could not cancel if the two offerors proposed to
meet the existing schedule and he concluded cancellation
cannot be "fully justified before the GAO".....what am I
missing here? A substantial change in quantity, a schedule
change (assuming the customer's can live with that) and the
potential for increased competition as a result of those
changes sure seems to meet the GAO's criteria for
cancellation to me. |
p |
Posted on
Thursday, November 08, 2007 - 10:21 am:
I wonder how any agency could issue a solicitation for
contining services currently being performed by a contractor
and the current contractor isn't aware the solicitation was
on the street. However, if the solicitation was issued under
another NAICS or described so differently that the incumbent
wouldn't be aware of it, you have an ethical responsibility
to allow the incumbent to submit a proposal. I would simply
amend the solicitation to include a new proposal submittal
date and state in the amendment that the proposal submittal
date is being extended to allow the incumbent to submit a
proposal as he was erroniously excluded from participation.
Sometimes, looking for specific permission to do something
that makes sense in the exact words of the FAR is a
fruitless exercise. Use your best business judgment if
nothing in the FAR prohibits you from doing what makes sense
to you. Prices from the other offerors that already
submitted proposals haven't been revealed. Those offerors
will have an opportunity to revise their proposals knowing
the incumbent will now be bidding. Ever wonder if the
incumbent isn't interested in bidding on the project? Why
not ask him. |
n |
Posted on
Thursday, November 08, 2007 - 11:01 am:
T,
I looked at s's initial post that listed delivery schedule
and options as the bases for cancellation.
Given that, if the solicitation elicited acceptable,
competitive offers that can meet the delivery schedule, then
I believe it would be difficult to defend against a protest.
The Government expressed its requirement in the original
RFP; it received multiple offers demonstrating competition
and creating the presumption of fair and reasonable pricing.
I do not consider the option to be a significant matter as I
do not believe it would affect the competition.
If in fact the Government's requirement increased or
decreased by one third during the base period, that would be
a different story. |
t
|
Posted on
Thursday, November 08, 2007 - 11:23 am:
nk
Ok, people are entitled to different opinions - and we don't
know all the facts, e.g., what the solicitation was for
which could impact the decision on how to proceed.
Personally, based on what we know I could go either way -
cancel/resolicit or conduct discussions. I believe I could
cancel and could successfully argue my case if protested -
but not sure what the basis of the protest could/would be.
An interesting case would be what if discussions were
conducted, an amendment issued changing the delivery
schedule and deleting the option and then a protest came
from an outside company who initially chose not to bid,
protesting that this was a changed solicitation and that
while the company could not bid against the initial delivery
schedule and quantity - they would have bid with the lesser
quantity (no option quantity) and longer delivery
schedule....particularly if they were a small
business......I guess then GAO would have to decide if
15.206(e) should have been applied. |
c
|
Posted on
Thursday, November 08, 2007 - 02:23 pm:
After some further thought, I am not sure that cancelling
the solicitation would necessarily make the most sense. Here
is why. First, stevenchang, stated that two issues were
realized after the closing of the RFP: that, i.e., the
Government no longer wanted/needed an option period in the
contract. The second issue was concern, "that the delivery
requirement cannot be met by new producers."
With regard to the issue of the option, don't sweat it-just
leave it in. As everyone learned in their CON 101, an option
is OPTIONAL. If a choice was between re-issuing a
solicitation, or awarding a contract with an option period
that the Government no longer intends to need, one of those
choices involves significantly less administrative expense
than the other, guess which?
Regarding the second issue, I am assuming by the poster's
terminology (use of "RFP"), that the solicitation was
conducted under FAR 15. So what do we do, boys and girls,
when we get in proposals that have significant weaknesess
and deficincies? We conduct negotiations to attempt to get
those problems corrected.
So before the Government goes through the significant
administrative expense of conducting a second full and open
competition (expensive for the Government and even more so
to offerors who have to spend overhead dollars writing
proposals), would it not be more efficient to first attempt,
through discussions, to correct the offerors' weaknesses?
And only if that failed would we re-solicit.....that's what
I would do at least. It is, after all, entirely possible
that the extant offerors actually are capabable of meeting
the original delivery requirements, given the chance to
correct their proposal in discussions. |
n
|
Posted on
Thursday, November 08, 2007 - 02:30 pm:
Based upon stevenchang's second post, I believe the real
issue is inclusion of the incumbent. |
c
|
Posted on
Thursday, November 08, 2007 - 02:37 pm
Well, assuming this was full and open, the incumbant was
free to look on FBO for the announcement. Further, one would
assume that a contractor knows that its contract is ending
soon and should be on the lookout for the follow-on work.
For a FAR 15 competition, there is certainly no requirement
to give special attention to any one specific offeror to
make sure they know of the requirement. You can do that, but
it is not required. Maybe the contractor just did not want
to compete. Once the award has been made, perhaps the poster
should do some market research by contacting the incumbant
of the extant contract and find out why they did not submit
an offer. |
b |
Posted on
Sunday, November 25, 2007 - 05:07 am:
Too late to help Steven Chang, but here is another
option:
I once submitted a proposal,
the closing date passed,
and 2 days later another Amendment was issued to extend the
closing date for a couple more days.
The date change was the only change in the Amendment.
..............
My guess is that someone called the Contract Specialist
after the due date had passed
and said they would have a proposal to them in a couple
days,
if they would just extend the due date.
After assessing the number of offers received,
and possibly even after looking at the offers received,
the Government decided they would like to have another offer
to consider.
.................
What's to stop them from doing that ?
What was there for me to protest ?
I don't think it was fair to me or anyone else who got an
offer in on time,
but without some inside information from the folks who made
that decision,
I had nothing. |
b |
Posted on
Sunday, November 25, 2007 - 05:44 am:
CORRECTION:
I went to
http://www.wifcon.com/pd15_206a.htm#107-155,
where Bob has cataloged Protest Decisions on FAR 15.206a.
As of July 2007, the "late is late" rule is back in effect,
despite what is written in the January 2007 Nash & Cibinic
Report.
Scroll down to the USCFC Decisions; the Plaintiff is "Geo-SEIS
Helicopters."
So you can no longer simply extend the due date after it has
passed. |
v
|
Posted on
Tuesday, November 27, 2007 - 06:29 am:
b:
You said: "So you can no longer simply extend the due date
after it has passed."
Well, it's not that simple. One judge on the Court of
Federal Claims has said that you cannot do it. We don't know
that the other judges will agree. They are not always
consistent. Furthermore, the GAO has not yet changed its
position. One judge on the Court of Federal Claims disagrees
with the GAO, but that court does not review GAO protest
decisions and cannot overrule the GAO.
So here is where we stand: If you extend the closing date
after it has passed you risk a protest. If the protest goes
to the GAO, the GAO's long-standing position is that you can
do it to enhance competition. There is a risk that the GAO
will reverse itself in light of the court's decision, but we
don't know that it will. If the protest goes to the court,
the court seems likely to find for the protester, but we
don't know that it will.
Here is what Prof. Nash has to say about Geo-Seis in the
November issue of The Nash & Cibinic Report:
"We do have one question about the court's interpretation of
the late proposal rule and that is whether the following
'guiding principle' in FAR 1.102 has any relevance to this
issue:
'(d) The role of each member of the Acquisition Team is to
exercise personal initiative and sound business judgment in
providing the best value product or service to meet the
customer's needs. In exercising initiative, Government
members of the Acquisition Team may assume if a specific
strategy, practice, policy or procedure is in the best
interests of the Government and is not addressed in the FAR
nor prohibited by law (statute or case law), Executive order
or other regulation, that the strategy, practice, policy or
procedure is a permissible exercise of authority.'
"This was written to emphasize that COs have lots of
discretion to follow good business practices. Thus, this
'guiding principle' would allow extending a proposal closing
date after receipt of a late proposal unless that course of
conduct was 'prohibited' by the FAR. In Geo-Seis
Helicopters, the Court of Federal Claims concluded that the
word 'late' and the phrase 'will not be considered' had the
plain meaning that the regulation was mandatory. But it is
not clear to us that this is the only reading of these
provisions. Arguably, the use of the word 'will' connotes a
different meaning from the normal mandatory word 'shall.'
However, this argument was not discussed by the court--
probably because it was not made by the Government.
"This leaves us with a highly unsatisfactory situation--a
split between the GAO and one judge on the Court of Federal
Claims. The probable result is that COs will not extend
closing dates but will strictly enforce the late proposal
rule--forgoing award of the contract to the offeror
proposing the best value that has encountered some
uncontrollable and short delay in submitting a proposal or a
final proposal revision. The FAR Council seems to have
accomplished a double whammy--it has bred lots of litigation
and encouraged a poor procurement practice. The one thing we
can be sure of is that the Council will not revisit the late
proposal rule. It is like the little old man driving slowly
down the middle of the street wondering why all of the cars
are crashing around him." |
b
|
Posted on
Tuesday, November 27, 2007 - 09:51 pm:
V,
You leave unanswered two vital questions:
What is your fee; and
Where do I remit it ?
This post of yours is golden.
I just learned in the last 4 hours of a post hoc extension
of a solicitation to which I had submitted a timely, if
weak, offer.
Absent your sage input, I might have thought to threaten to
involve the Comptroller General.
Now I see that the $250 filing fee at USCFC may be the
better bargain than a free dismissal at GAO.
I confess that, until I read this post, I thought that the
Decisions of Federal Courts were binding on GAO Bid Protest
Decisions, en banc or not.
The GEO-Seis Decision goes into some detail as to why it
disagrees with Professor Nash, quoting him at length and
dissecting his arguments. Now, I’m not sharp enough to weigh
who makes the better arguments, but I did figure one thing
out – there may be something personal between the two
dominant personalities clashing here. This, too, is a
revelation to me.
I’ll bet that I could learn from you just by watching you
sneeze. It’s a blessing to have you post here.
V/R
p.s.: What about the matter of fairness ? I think it is
unfair to me if I go to the trouble of getting my offer in
on time, and then lose to someone who couldn’t be bothered
with the lateness rule.
What’s to stop a CO from choosing to extend this courtesy of
accepting late submissions from favored vendors, and then
choosing to deny this same courtesy to me ?
Particularly in instances, as in my current case, where the
CO declines to post an amendment to fbo, after posting the
initial solicitation there ?
. |
v |
Posted on
Tuesday, November 27, 2007 - 11:01 pm: |
|
B:
It's just V,
Judge Lettow and Prof. Nash have nothing against each other.
The judge simply disargeed with Ralph's thinking about the
"late is late" rule. Lawyers disagree all the time. It's
business, not personal.
Also, the filing fee is just the beginning of what a court
case will cost you. That's just what you pay the court. You
have to pay a lawyer, too.
Finally, one does not "appeal" a GAO decision to the Court
of Federal Claims, but if one does not like a GAO decision
he or she may simply file suit with the court and the court
will make a decision. If it disagrees with the GAO it will
rule differently. The court's ruling is binding on the
agency. This does not technically "overrule" the GAO, but
the result is the same for all intents and purposes.
Generally, the court will not rule differently if it
believes the GAO's decision was rational. Sometimes the
court asks the GAO for an advisory opinion. |
n
|
Posted on
Wednesday, November 28, 2007 - 07:39 am:
B,
you ask a question and provide your response: "What about
the matter of fairness ? I think it is unfair to me if I go
to the trouble of getting my offer in on time, and then lose
to someone who couldn’t be bothered with the lateness rule."
I understand why you, a competitor, look to contracting
officer to enforce "fairness rules" contained in the FAR and
interpreted by GAO or the Court. But, you are also a
taxpayer. Does the contracting officer have an obligation to
be fair to you and other taxpayers? Does the contracting
officer have an obligation to get the best deal possible
even if, in doing so, the contracting officer postpones the
closing date? Even after that date has passed? |
t |
Posted on
Wednesday, November 28, 2007 - 09:17 am:
n
You raise a couple interesting questions.
From my viewpoint, the CO unequivocally has a responsibility
to be "fair" to all offerors (FAR 1-602-2(b)). I'm not sure
there is an obligation to be "fair" to the taxpayer. I
believe the CO's obligation to the taxpayer is to follow the
law and regulations (1-602-1(b))and to obtain "fair and
reasonable prices" (15.402(a)).
Does that mean that a CO must never postpone a closing date
(before or after the closing date)? My answer would have to
be "no". I believe that decision must be situationally
dependent - like reopening discussions/negotiations after
receiving final revised offers. If some unfairness or flaw
in the process has occurred, then corrective action must be
taken to protect the offerors and the process. In spite of
the Court's decision, given the right set of circumstances,
I would reopen the closing date and document the reason(s)
therefore. But absent some very compelling reason, I would
not.
Does the CO have an obligation to the taxpayer to get the
"best deal possible"? I don't believe that is the CO's
obligation or duty. Auctioning, coercion and other
unscrupulous practices would help obtain the "best deal
possible" - but are not authorized. I believe the CO's duty
is to obtain only a "fair and reasonable price" while
complying with the processes established by regulation, law
and GAO/Court decisions. A fair and reasonable price, as
defined by 15.405(b) is a price that is "fair and reasonable
to both the Government and the contractor."
Unfortunately, as Prof Nash indicated, CO's have been placed
in a tenuous position between the GAO's and the Court's
decisions. |
n |
Posted on
Wednesday, November 28, 2007 - 10:39 am:
t,
I am not sure our positions are not cheek by jowl. Let me
pose a situation for consideration so we can see if we are
presenting a single face to industry, so to speak.
A contracting officer is recompeting a contract. The
incumbent has done a great job at a fair price. On the
closing date, 6 offers have arrived. At 2 minutes before the
solicitation closing time the contracting officer receives a
frantic call from the incumbent who pleads for a 3 day
extension of the closing date.
Should the contracting officer grant it?
Suppose another contractor requested the extension?
What should the contracting officer do? |
d |
Posted on
Wednesday, November 28, 2007 - 11:55 am:
nk,
The answer to that question would hinge upon whether or not
the incumbent knew of the solicitiation or IFB opportunity
when it was issued. If they were informed and simply were
negligent in their time management, then my answer to them
would be no.
If they had not been informed (If that was a requirement),
or if the government issued the soliciation with the wrong
NAICS codes, then maybe it should extend the closing date by
making a correction to that NAICS code, as it may have
affected more than just the incumbent.
If the incumbent communicated a good reason for the delay
such as a very recent economy change, a key factor in the
proposal being changed by outside elements, or something
that would likely affect ALL of the proposals, then I would
probably issue the extension and inform ALL of the
contractor to review their proposals with that information
in mind.
It would come down to the KO to make a judgement. Given your
scenario, there is no black and white answer without the
needed information to make a judgement.
A good KO would use that judgement, knowledge of the FAR,
previous rulings, office policies and his or her ability to
gain the needed information to make a decision. A bad KO
would simply decide based however he or she felt about
"fair" at that moment, and may or may not choose correctly. |
n
|
Posted on
Wednesday, November 28, 2007 - 12:25 pm:
d,
For me, there is a no hand-wringing issue. I would extend
because it is in the interest of my customer and taxpayer to
keep the incumbent in the game. |
f |
Posted on
Wednesday, November 28, 2007 - 01:52 pm:
I agree with n. The purpose of the regulatory and
statutory process we follow is to ensure a good deal for the
taxpapers. Things like common closing dates for receipt of
offers are there so that the system isn't gamed.
When you get down to it, you have an imcumbent who is
performing well at a fair price. It's in everyone's interest
to keep them playing in the competition. Their performance
is a known factor. |
c |
Posted on
Wednesday, November 28, 2007 - 02:10 pm:
As someone stated earlier (possiblt in another thread), I
also think that the "late is late" rule is a bit
counter-intuitive for negotiated procurements. Part of the
contracting by negotiation process is allowing the
Contracting Officer to make utilize his or her 24 semester
hours worth of business knowledge and exercise good
judgement. If we allow the subjective determination of
awardees (as opposed to the objective low-price calculus of
sealed bidding), why can't we trust CO's to use good
judgement with regard to late proposals?
At my first contracting position, I once had an offeror walk
in the door of the agency literally 2 minutes after the
closing time of an RFP. The offeror requested a receipt,
which I gladly provided (the receipt noted the late time).
The offeror asked if the proposal was late and I told them
that it was. Not 20 minutes later did I have some whinny
young political hack staffer from the offeror's
congressional office on the Hill literally screaming at me
and cussing me out for following the rules (the offeror had
quickly traveled from the agency to the Hill). I felt pretty
bad for the offeror, but there was nothing that could be
done-late is late!! |
jv
|
Posted on
Wednesday, November 28, 2007 - 04:49 pm:
civ 1102's anecdote demonstrates something all
contractors should take to heart: Call your congressperson
only when you know it will help, not hurt your case. Having
a staffer call a contracting officer sounds to me like about
as good as it gets in terms of a negative payoff. From my
experience, you must orchestrate any congressional
involvement very carefully.
Best regards,
jv |
bu |
Posted on
Wednesday, November 28, 2007 - 08:19 pm:
V,
In your post on Tuesday, November 27, 2007 - 11:01 pm:
You state:
"Finally, one does not "appeal" a GAO decision to the Court
of Federal Claims, but if one does not like a GAO decision
he or she may simply file suit with the court and the court
will make a decision."
When you say "file suit with the court", which court are you
referring to.
We were just told by GAO when asked "what are our appeal
rights if we object to your decision", that this is the
first time anyone had asked that question. She did not
answer our question except to tell us to ask our lawyer.
Go figure! |
v |
Posted on
Wednesday, November 28, 2007 - 10:43 pm:
b:
See Cibinic and Nash, Formation of Government Contracts,
3d ed., pp. 1583-1588. According to the authors:
"There is no specified appeals procedure for Comptroller
General decisions because they are not in the nature of
judicial decisions. If a protester is dissatisfied with a
Comptroller General decision, an action may be brought in
either district court or the Court of Federal Claims,
assuming that all requirements for jurisdiction are met, 31
U.S.C. § 3556."
31 USC § 3556 provides in part as follows:
"This subchapter does not give the Comptroller General
exclusive jurisdiction over protests, and nothing contained
in this subchapter shall affect the right of any interested
party to file a protest with the contracting agency or to
file an action in the United States Court of Federal Claims.
In any such action based on a procurement or proposed
procurement with respect to which a protest has been filed
under this subchapter, the reports required by sections 3553
(b)(2) and 3554 (e)(1) of this title with respect to such
procurement or proposed procurement and any decision or
recommendation of the Comptroller General under this
subchapter with respect to such procurement or proposed
procurement shall be considered to be part of the agency
record subject to review."
If you lose a protest before the GAO you can file a suit
with the Court of Federal Claims. (You can no longer file
suit in a district court.) The suit is not an appeal.The
GAO's decision will be part of the agency record that is
reviewed by the court. Decisions of the Court of Federal
Claims are not binding on the GAO, and the two forums
disagree on some matters. |
bu
|
Posted on
Thursday, November 29, 2007 - 11:09 am:
V,
Thank you so much. |
c
|
Posted on
Thursday, November 29, 2007 - 12:14 pm:
The congressional thing pissed me off-not because a
congressperson's office was helping their constituint ,
which is one of their jobs, but because of how it was
handled. Every agency within the Executive Branch has some
sort of legislative liason office. Congressional inquiries
are NOT supposed to go directly from a staffer to the
executive branch workerbee. |
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