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To Contents	Invoicing Requirements Under Prompt Payment Act--per FAC 01-02
By Jack CAS on Friday, January 11, 2002 - 03:42 pm: FAC 01-02 amends FAR 32.905, to include the need for contractors to include their TIN [If the contracting Agency so requests]on their invoices to the government in order for that invoice to be considered a "proper invoice" under PPA. Does anyone know if there are any intentions to change the SF1034/35 forms to designate a place to provide this information, or where the government expects to find the contractor's TIN on the present SF forms (dated 1987)? Thanks!! By Linda Koone on Tuesday, January 15, 2002 - 10:04 am: Because the inclusion of a TIN is not mandatory, but has been left to the discretion of the various agencies, I doubt that the form will be revised to accomodate the TIN. I would presume that agencies requiring the TIN to be submitted as part of the invoice could stipulate in the contract where to include the information on the SF 1034 (e.g., in the Contractor name/address block or the contractor account block). Just trying to provide some help. This is strictly a suggestion. (I work in DoD and we collect the TIN as part of CCR, therefore, we don't require it to be submitted with individual invoices). By Anon on Wednesday, January 16, 2002 - 08:19 am: We developed a local clause for inclusion in Section G of our contracts to require the inclusion of the TIN on invoices. By Jack CAS on Wednesday, January 16, 2002 - 10:38 am: Thanks Anon 1/16. I'd be curious to know: 1.) what is your agency, and 2.) where on the "Invoice" do you stipulate [in Section G] that the contractor include the TIN information? By Anonymous on Wednesday, January 16, 2002 - 12:52 pm: If it's a paper invoice, why not simply write it down at the top? By Jack CAS on Wednesday, January 16, 2002 - 02:47 pm: That will work, and would seem to be a viable solution, however, what if the agency hasn't designated a particular point of insertion for this info, and a zealous paying office clerk decides that somewhere other than the corner you chose to write it down on is the proper corner, and rejects the invoice?? Trust me, in over 30 years, I've seen sillier reasons to reject contractor's invoices. The point of my inquiry was to find out what the thinking was, as we wanted to automate this functionality into our software. Thanks for the inputs

Invoicing Requirements Under Prompt Payment Act--per FAC 01-02

By Jack CAS on Friday, January 11, 2002 - 03:42 pm:

FAC 01-02 amends FAR 32.905, to include the need for contractors to include their TIN [If the contracting Agency so requests]on their invoices to the government in order for that invoice to be considered a "proper invoice" under PPA. Does anyone know if there are any intentions to change the SF1034/35 forms to designate a place to provide this information, or where the government expects to find the contractor's TIN on the present SF forms (dated 1987)?

Thanks!!

By Linda Koone on Tuesday, January 15, 2002 - 10:04 am:

Because the inclusion of a TIN is not mandatory, but has been left to the discretion of the various agencies, I doubt that the form will be revised to accomodate the TIN.

I would presume that agencies requiring the TIN to be submitted as part of the invoice could stipulate in the contract where to include the information on the SF 1034 (e.g., in the Contractor name/address block or the contractor account block).

Just trying to provide some help. This is strictly a suggestion. (I work in DoD and we collect the TIN as part of CCR, therefore, we don't require it to be submitted with individual invoices).

By Anon on Wednesday, January 16, 2002 - 08:19 am:

We developed a local clause for inclusion in Section G of our contracts to require the inclusion of the TIN on invoices.

By Jack CAS on Wednesday, January 16, 2002 - 10:38 am:

Thanks Anon 1/16. I'd be curious to know:
1.) what is your agency, and
2.) where on the "Invoice" do you stipulate [in Section G] that the contractor include the TIN information?

By Anonymous on Wednesday, January 16, 2002 - 12:52 pm:

If it's a paper invoice, why not simply write it down at the top?

By Jack CAS on Wednesday, January 16, 2002 - 02:47 pm:

That will work, and would seem to be a viable solution, however, what if the agency hasn't designated a particular point of insertion for this info, and a zealous paying office clerk decides that somewhere other than the corner you chose to write it down on is the proper corner, and rejects the invoice?? Trust me, in over 30 years, I've seen sillier reasons to reject contractor's invoices. The point of my inquiry was to find out what the thinking was, as we wanted to automate this functionality into our software.

Thanks for the inputs